Program Assistant

About Alembic

The Alembic is a community-focused spiritual learning center – and our core desire is to intensify the kindness, good, magic, and intelligence in the world. We are crafting a broad curriculum in what we call “consciousness culture”: meditation, movement, spiritual traditions, and visionary arts and culture. Our curriculum allows individuals to explore a range of modalities, learning from the highest quality instructors in an atmosphere of discernment, play, mutual respect, and scholarly/ experiential depth. Our classes, workshops, and special events are led by contemplative masters and scientists, fringe scholars and somatic wizards, imaginal artists and seasoned psychonauts. Think of the Alembic as a transformational festival, without the dust.

About the Role

The part-time, Program Assistant is a critical role within the Berkeley Alembic. If you have previously helped with the production of classes at wellness, fitness or yoga studios, and are ready to support a broader variety of instructors, you will love this role. If you possess a passion for creating a magical space, great organization skills and flexibility in your schedule, this hands-on position focuses on helping instructors deliver their classes with easy-to-use audio/video support and room setup and breakdown – while greeting and registering class attendees and community members.

Essential Duties and Responsibilities

Community Building (30%)

• Greet all instructors, class attendees and Alembic members upon their arrival.

• Leads orientation of new attendees, members or visitors about facilities and calendar

• Socializes with members before/after class and promote other classes/events.

• Networking attendees with each other before and after all classes by greeting attendees and members by name and spending quality time fostering community.

• Ensures all attendees and members are on Momence or if not, help set up account.

• Supports Alembic Leadership in promoting membership engagement including attendance growth and community building.

• Supports maintaining an appropriate level of inventory so that all amenities are available.

• Maintain familiarity with all upcoming classes and events.

• Post and promote upcoming Alembic classes and events on social media (or do other light marketing) as appropriate and requested.

• Provide guidance on memberships, guest passes and upcoming classes or new instructors.

• Actively recruits and trains new volunteers.

Pre-Class Support (30%) – usually done while classes are in session

• Reviews the instructor form for upcoming classes or events to understand set up of camera and other AV technology as well as seating or other materials as needed for classes.

• Communicates with instructors and manager via email, phone and before class to understand and confirm the variable needs for class and room set up.

• Arrives for events 60 minutes before the start of first class to unlock building, turn on lights, confirm building is ready for guest arrival.  

• Set up each class according to written instructions and verbal instructor guidance.

• Tests, cleans, maintains AV equipment.

In- and After-Class Support (30%)

• Greets all instructors, members and attendees as they come in for class.

• Confirm class set up is correct with instructor before beginning attendee registration.

• Registration of all participants in through Momence and support easy on-site enrollment.

• Follow proper procedures or alert supervisor for members preferring cash payments.

• Promotes other instructors and events during class intro/closing.

• Troubleshoots technology issues as they arise.

• Returns all material back to original spot and ensure cleanliness through running dishwater, sweeping/vacuuming and taking out trash after class.

• For final shifts, stay at least 60 minutes after class or event to lock-up building.

  
  

Ongoing oversight (10%)

• Collaborates with Program Manager and Managing Director about any systemic issues and ideas to improve the Alembic.

• Attend weekly organization wide, production planning meetings w/ supervisor and peers.

• Completes assigned training (HR, finance, and other) within established timelines.

• Utilizes Gusto to create and manage accurate timecards.

Qualifications and Requirements

• Previous experience in event and class production, with A/V equipment is a plus

• Availability to work set schedule hours or flexible schedule with advance notice, including evenings, weekends, and select special events

• Ability to work independently while collaborating with others

• Ability to lift up to 25 lbs

• Experience using Google drive, MS Word, Social Media, YouTube, etc

• Experience working with CRM systems to manage customer data

• Momence experience is a plus

• Passion for meditation and movement practices

Compensation and Benefits

This is a part-time position (15-18 hours/week) with a set schedule. The Program Assistant must have flexibility to work on weekends and evenings. This role is entirely in person in Berkeley, CA.

Compensation range is $20-$30 per hour.